Unit 4 222-3 07pro m ote g ood p ra ctic e in h andlin g in fo rm atio n in h ealt h a nd s o cia l c a re se ttin gs H SC 0 38 Outc o m e 1

Unit 4 222-3 07pro m ote g ood p ra ctic e in h andlin g in fo rm atio n in h ealt h a nd s o cia l c a re
se ttin gs H SC 0 38

Outc o m e 1 ? U nders ta nd r e quir e m ents fo r h a ndli n g in fo rm atio n in h ealt h a nd s o cia l c a re
se ttin gs

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1.Id en tif y le g is la tio n a n d c o des o f p ra ctic es t h at r e la te t o h an dlin g in fo rm atio n in
healt h a n d s o cia l c are ?.

The le gis la tio ns th at r e la te to h andlin g in fo rm atio n in h ealt h a nd s o cia l c a re in clu de:
Fre edom o f in fo rm atio n a ct 2 0 00
Data p ro te ctio n a ct 1 998

?2. S um maris e t h e m ain p oin ts o f l e g al r e q uir e m en ts a n d c o des o f p ra ctic e f o r
han dlin g in fo rm atio n in h ealt h a n d s o cia l c are .

The m ain p oin ts o f le gal r e qu ir e m en ts a n d c o des o f p ra ctic e fo r h andlin g in fo rm atio n in
healt h a nd s o cia l c a re in clu d e:

All in fo rm atio n th at is k e pt m ust b e u p to d ate to e nsu re th at it 's lia ble . If th e In fo rm atio n th at
is k e pt is n 't u p to d ate it c o uld e ve ntu a lly le ad to a n a ccid ent. F or e xa m ple If y o u d on't
update a file a nd s ta te th at a c lie n t h a s b een d ia gnose d a s d ia betic , th e c a re w ork e rs w on't
ta ke th at in to c o nsid era tio n w he n it 's tim e to fe ed th e p atie nt a nd m ay g iv e th em a m eal
whic h c o nta in s m ore c a rb o hyd ra te s th an th eir b ody c a n d ig est w hic h c o uld r e su lt in a
dia betic fit .

Reco rd s m ust a lw ays a lw ays b e k e pt s a fe . T his c a n b e d one b y lo ckin g a ll c u pboard s in y o ur
work p la ce a nd b y p uttin g a p assw ord o n a ll o f th e c o m pu te rs th at y o u u se . B y d oin g th is y o u
are e nsu rin g th at Im porta nt r e co rd s a re c o n ta in ed a nd a re o nly a cce ssib le to th ose w ho
need to k n ow s u ch a s k e y w ork e rs a nd a uth orit ie s s u ch a s th e p olic e . K eepin g r e co rd s s a fe
als o m eans e nsu rin g th at y o u d on 't lo se th em . If y o u lo se a p atie nt's d ocu m en ts y o u c o uld
fa ce a d is cip lin ary a nd c o u ld lo se y o ur lic e nce to w ork in a h ealt h a nd s o cia l c a re s e ttin g.
You c a n k e ep r e co rd s s a fe b y m akin g a m en ta l n ote o f w here y o u'v e k e pt a ll o f th e file s th at
yo u'v e c o m e in c o nta ct w it h . Y ou c a n a ls o k e ep r e co rd s s a fe b y k e epin g a ll d ocu m ents in a
sp ecif ic fo ld er.

All in fo rm atio n th at y o u k e ep m ust b e a ccu ra te , th is m ea ns th at y o u c a n't p ro d uce
in fo rm atio n b ase d o n a ss u m ptio ns, y o u m ust b e c o m ple te ly s u re th at a ll in fo rm atio n is
co rre ct b efo re p ro ce ssin g it .
If a w ork c o lle ague te lls y o u th at a p atie n t is a lle rg ic to w heat y o u m ust c o nfir m th at th is
in fo rm atio n is in fa ct tr u e b efo re b elie vin g it . Y ou c a n e asily d o th is b y lo okin g th ro ugh th eir
ca re p la n. If y o u d on't m ake s u re t h a t in fo rm atio n is a ccu ra te th is c o uld b e a c a use fo r
co nce rn a nd c o uld c a use c h aos is th e w ork p la ce .

It w ill b e a c a use fo r c o nce rn a s c a re w ork e rs c o uld b e lo okin g a fte r c lie nts a nd tr e atin g th em
usin g in co rre ct fa cts .

It's in cre dib ly im porta nt th a t a ll o f th e in fo rm atio n th at is s to re d is r e le va nt, if in fo rm atio n is n 't
re le va nt it w ill b e a w aste fo r m e a s a c a re w ork e r. If a c a re p la n s ta te d th e c o untie s th at
dif fe re nt p are nts h ave v is it e d it w ill b e u se le ss in fo rm atio n a s it 's fa cts th at s im ply a re n't
use fu l to c a re w ork e rs .

All in fo rm atio n th at is k e pt m ust b e s to re d fo r th e c o rre ct a m ou nt o f tim e b efo re b ein g
destr o ye d. If a c a re h om e w as to k e ep in fo rm atio n fo r lo nger th an th e p erm it te d tim e th ey
would b e b re ach in g th e D ata p ro te ctio n a ct. C erta in in fo rm atio n s u ch a s th e a ddre sse s o f
fo rm er e m plo ye es c a n o nly b e k e pt fo r a c e rta in a m ou nt o f tim e fo r e xa m ple , th eir
in fo rm atio n m ay n eed to b e d estr o ye d a fte r a y e ar o f fo rm er e m plo ym en t.

Outc o m e 2 ?Be a ble to im ple m ent g ood p ra ctic e in h andlin g in fo rm atio n.
1. Describ e fe atu re s o f m an ual a n d e le ctr o nic in fo rm atio n s to ra g e s yste m s th at h elp
ensu re s e cu rit y .

An e le ctr o nic s to ra ge s yste m is u su a lly a c o m pu te r/ s o m e s o rt o f d evic e th at r e q uir e s a
passw ord to b e a cce sse d.
File s c a n b e k e pt lo cke d a w ay w it h a n e xclu siv e p assw ord to e nsu re th at p ers o nal
in fo rm atio n is n 't s h are d.
Ele ctr o nic s to ra ge s yste m s s u ch a s c o m pute rs a nd la pto ps c a n b e tu rn ed o ff w hen n ot in
use to e nsu re s e cu rit y .

Manual s to ra ge s yste m s a re th e m ain s o u rc e o f s to ra g e in a h ealt h a nd s o cia l c a re s e ttin g
as th is is u su ally th e s yste m th at is u se d to k e ep c a re p la ns o f p atie nts .
Manual s to ra ge s yste m s s u ch a s c a bin ets c a n b e lo cke d w it h a k e y to e nsu re th at p ers o nal
in fo rm atio n is n 't a cce ssib le b y u n auth oris e d p ers o n nel

Eve n th ough fo ld ers c a n b e b ro ke n in to e a rli e r th an o th er m an ual s to ra g e s yste m s s u ch a s
ca bin ets th ey c a n s till b e lo cke d w it h a p a dlo ck to e nsu re th at it 's n ot e asily a cce ssib le

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